GENERAL: Any chamber member of ACE, in good standing, may submit a bid to host the event. Preference will be given to chambers who routinely participate in ACE activities.
CONFERENCE PROPOSAL: Proposals must be submitted on an ACE Conference Bid Form, along with collateral materials detailing the specifics of the proposed facility. Late proposals may be considered at the discretion of the Board of Directors.
GENERAL REQUIREMENTS: The chamber submitting the winning bid will be considered the conference “Host.” The Host Chamber Executive will work hand-in-hand with the Managing Partner and must be willing to assist in securing all associated conference needs including: facility, food, entertainment, optional activities, registration volunteers, community materials, and other items relating to a successful event.
It is required that the host community become a sponsor of the event. Sponsorship may include a cash contribution, or securing the in-kind support of food & beverage for the opening night reception, through a member company.
Serving as the Host Chamber does not entitle the Host to complimentary conference registrations. Host Chambers are eligible to submit scholarship applications for interested participants.
SPECIFIC REQUIREMENTS: All proposals must be able to accommodate approximately 60 plus attendees and have available space for exhibitors/displays and must address the following:
ENTERTAINMENT / OPTIONAL EVENTS:
10:30 am-12:00 pm: Board of Directors Meeting
12:30-1:00 pm: Attendee Check-In
1:00-5:00 pm: Programming – AV needs include podium, up to 4 microphones, screen, projector
5:00-7:00 pm: Welcome reception – appetizers and non-alcoholic drinks should be complimentary, cash bar. May be off-site.
8:00-8:30 am: Registration and breakfast (continental or hot buffet preferred)
8:30 am-12:00 pm: Programming– AV needs include podium, up to 4 microphones, screen, projector
12:00-1:00 pm: Lunch, on property
1:15-2:45 pm: Programming AND/OR breakout sessions – may need up to three rooms that can hold 30 people each
2:45-4:30 pm: Programming– AV needs include podium, up to 4 microphones, screen, projector
5:30-6:30 pm: On-site cocktail reception
6:30-8:00 pm: Onsite dinner and silent auction
8:30-9 am: Registration and breakfast (continental or hot buffet preferred)
9-11:15 am: Programming– AV needs include podium, up to 4 microphones, screen, projector
c/o Greater Phoenix Chamber
Attention: Kathy Chance